Summer Art Camp Health & Safety Protocols
As of June 1, 2020, the Ontario Ministry of Health has approved the opening of summer camp
programs.
The KSOA has been working diligently to be able to provide safe summer camp programs for
children, looking to meet or exceed ministry standards of operation. In the interest of protecting our campers, faculty, assistants and staff, the KSOA will follow all existing worker health and safety requirements as outlined in the Occupational Health and Safety Act and its regulations, public health requirements as directed by the Kingston medical officer of health, and other relevant requirements as outlined in policies and guidelines issued by the Ministry of Education and Ministry of Heritage, Sport, Tourism and Culture.
Plans are in place to respond should any staff, camp participant, or parents/guardians be exposed to or diagnosed with COVID-19.
KSOA will ensure all current infection prevention and control practices are adhered to. This
includes, but is not limited to:
● Ensuring all art materials and equipment used are made of materials that can be cleaned and disinfected, or are single use and are disposed of at the end of the day;
● Minimizing the sharing and frequency of touching of objects, equipment and surfaces, and other personal items;
● Increasing the frequency (minimum two times daily) of cleaning and disinfecting objects, art supplies, equipment and frequently touched items;
● Cleaning and disinfecting, at least two times daily, frequently touched surfaces, including doorknobs, light switches, toilet and faucet handles, tabletops, and chairs.
● All surfaces and shared materials in all studios will be wiped down and disinfected between each session
● Children will be required to either provide their own set of basic supplies or will be issued with supplies for their exclusive use.
● Performing and promoting frequent, proper hand hygiene (including supervising or assisting camp participants with hand hygiene). Hand washing using soap and water will be emphasized with washing taking place on arrival, on the completion of an activity/program or on coming in from breaks and at the end of each session.
● Hand sanitizer will be available in all studios, washrooms, at all entrances
● Allocating specific washrooms to specific programs to reduce the risk of cross contamination.
The KSOA will encourage physical distancing of at least 2 meters between camp participants,
parents/guardians and staff by:
● Establishing art activity stations at least 2 meters apart
● Using visual cues (e.g., signs, posters, floor markings, etc.);
● Staggering or alternating lunchtime and outdoor playtime to reduce number of individuals in a lunch area;
● Incorporating more individual activities or activities that encourage more space between camp participants.
The KSOA will operate programs in consistent classes of no more than 10 individuals including both staff and camp participants who stay together throughout the duration of the program, with the following considerations:
● While close contact may be unavoidable between members of a class, physical distancing and general infection prevention and control practices will be encouraged, where possible;
● Face coverings (non-medical masks) will be used by staff at all times, until the current public health requirements is changed. Children at day camps are exempt from this order.
● Classes will not mix with other classes or be within in the same room/space at the same time, including pick-ups and drop-offs, mealtimes, playtime, outdoor activities, program spaces, etc.;
● Programs that utilize a room/space that is shared by classes or has other user groups will be cleaned and disinfected before and after using the space. A cleaning log will be posted and used to track cleaning;
● Each class will have designated supplies, tools, and equipment or these will be cleaned and disinfected between class uses;
● Personal belongings brought to camp should be minimized. If brought to camp, personal items (e.g., backpack, clothing, art supplies, water bottles, food, etc.) should be labeled and will be kept in an area designated for the individual.
● Camp participants will be required to bring their own hand sanitizer, sun protection, (hats, sunscreen) and these items may not be shared;
Meals and Snacks:
● Participants and staff will perform proper hand hygiene before and after eating;
● Ensure each camp participant will be required to have their own drink bottle that
is labeled, kept with them during the day, and not shared;
● Each camp participant will be required to have their own individual meal or snack with no common/shared food items.
Pick up and Drop off:
● Pick-up and drop-off of camp of camp participants will happen at the Princess St. door. Parents/guardians will not be allowed in the school unless it is determined that there is a bona fide need for the parent/guardian to enter.
● Pick-up and drop-off procedures will support physical distancing with one designated parent/guardian pick-up and drop-off for each camp participant, and limited numbers of people in entry areas.
Screening:
● All individuals, including camp participants, parents/guardians, staff, and visitors must complete a daily health screening checklist. Children must bring the checklist completed and signed by a parent each day. The KSOA will deny entry to any individual who has any of the symptoms outlined in the COVID-19 Reference Document for Symptoms on the Ministry of Health’s COVID-19 website or who has come in close contact with a person with symptoms of or confirmed COVID-19 in the past 14 days. Camp participants, in particular, will be monitored for atypical symptoms and signs of COVID-19.
● Alcohol-based hand sanitizer containing at least 60% alcohol content will be placed at all entrances to the School.
● The KSOA will contact the KFLA public health unit to report a camp participant suspected to have COVID-19. The local public health unit will provide specific advice on what control measures should be implemented to prevent the potential spread and how to protect and, if needed, isolate staff members and camp participants.
Record Keeping:
● The KSOA will keep daily records of anyone (e.g., camp participants, parent/guardian, staff and visitors) entering the program setting who stays for 15 minutes or longer. Records
(e.g., name, contact information, time of arrival/departure, screening completion etc.) will be kept up-to-date and available to facilitate contact tracing in the event of a confirmed COVID-19 case or outbreak.
Management of Camp Participants with Suspected COVID-19:
If a camp participant begins to experience symptoms of COVID-19 while attending day camp,
KSOA staff will ensure that:
● Symptomatic camp participants are immediately separated from others in a supervised area until they can go home. In addition, where possible, anyone who is providing care to the camp participant will maintain a distance of at least 2 metres.
● We will contact the KFLA public health unit to notify them of a potential case and seek advice regarding the information that should be shared with other parents/guardians of camp participants in the program.
● While contacting the public health unit, at a minimum the camp participant and staff member will be required to wear a face mask (if tolerated), and the staff member should also wear eye protection (goggles or face shield).
● Environmental cleaning/disinfection of the space and items used by the camp will be conducted once the camp participant has been picked up. Items that cannot cleaned and disinfected (e.g., paper, books, cardboard puzzles) will be removed from the area
● Other camp participants and staff who were present while a camp participant or staff member became ill will be identified as a close contact and grouped together until they can be picked up by parents/guardians to self-isolate at home. The local public health unit will provide any further direction on testing and isolation of these close contacts.
● Camp participants or staff who have been exposed to a confirmed case of COVID-19 will be excluded from the program setting for 14 days.
Testing for COVID-19
● If there is a confirmed positive case of COVID-19 at the school the facility will remain closed for 48 hours to facilitate a deep cleaning of the building.
● Staff members and camp participants awaiting test results will be excluded from camp.
Occupational Health & Safety:
● All KSOA and camp staff will receive training in all policies and procedures in regard to
Ministry of Health requirements.
● If a KSOA staff member is diagnosed with COVID-19, they will remain off work for 14 days following symptom onset and must receive clearance from the KFLA public health unit to return.
● If a staff member is a close contact of an individual diagnosed with COVID-19, the staff member will be required to remain off work for 14 days from their last exposure and must consult with the local public health unit to determine when they can return to work.
As of June 1, 2020, the Ontario Ministry of Health has approved the opening of summer camp
programs.
The KSOA has been working diligently to be able to provide safe summer camp programs for
children, looking to meet or exceed ministry standards of operation. In the interest of protecting our campers, faculty, assistants and staff, the KSOA will follow all existing worker health and safety requirements as outlined in the Occupational Health and Safety Act and its regulations, public health requirements as directed by the Kingston medical officer of health, and other relevant requirements as outlined in policies and guidelines issued by the Ministry of Education and Ministry of Heritage, Sport, Tourism and Culture.
Plans are in place to respond should any staff, camp participant, or parents/guardians be exposed to or diagnosed with COVID-19.
KSOA will ensure all current infection prevention and control practices are adhered to. This
includes, but is not limited to:
● Ensuring all art materials and equipment used are made of materials that can be cleaned and disinfected, or are single use and are disposed of at the end of the day;
● Minimizing the sharing and frequency of touching of objects, equipment and surfaces, and other personal items;
● Increasing the frequency (minimum two times daily) of cleaning and disinfecting objects, art supplies, equipment and frequently touched items;
● Cleaning and disinfecting, at least two times daily, frequently touched surfaces, including doorknobs, light switches, toilet and faucet handles, tabletops, and chairs.
● All surfaces and shared materials in all studios will be wiped down and disinfected between each session
● Children will be required to either provide their own set of basic supplies or will be issued with supplies for their exclusive use.
● Performing and promoting frequent, proper hand hygiene (including supervising or assisting camp participants with hand hygiene). Hand washing using soap and water will be emphasized with washing taking place on arrival, on the completion of an activity/program or on coming in from breaks and at the end of each session.
● Hand sanitizer will be available in all studios, washrooms, at all entrances
● Allocating specific washrooms to specific programs to reduce the risk of cross contamination.
The KSOA will encourage physical distancing of at least 2 meters between camp participants,
parents/guardians and staff by:
● Establishing art activity stations at least 2 meters apart
● Using visual cues (e.g., signs, posters, floor markings, etc.);
● Staggering or alternating lunchtime and outdoor playtime to reduce number of individuals in a lunch area;
● Incorporating more individual activities or activities that encourage more space between camp participants.
The KSOA will operate programs in consistent classes of no more than 10 individuals including both staff and camp participants who stay together throughout the duration of the program, with the following considerations:
● While close contact may be unavoidable between members of a class, physical distancing and general infection prevention and control practices will be encouraged, where possible;
● Face coverings (non-medical masks) will be used by staff at all times, until the current public health requirements is changed. Children at day camps are exempt from this order.
● Classes will not mix with other classes or be within in the same room/space at the same time, including pick-ups and drop-offs, mealtimes, playtime, outdoor activities, program spaces, etc.;
● Programs that utilize a room/space that is shared by classes or has other user groups will be cleaned and disinfected before and after using the space. A cleaning log will be posted and used to track cleaning;
● Each class will have designated supplies, tools, and equipment or these will be cleaned and disinfected between class uses;
● Personal belongings brought to camp should be minimized. If brought to camp, personal items (e.g., backpack, clothing, art supplies, water bottles, food, etc.) should be labeled and will be kept in an area designated for the individual.
● Camp participants will be required to bring their own hand sanitizer, sun protection, (hats, sunscreen) and these items may not be shared;
Meals and Snacks:
● Participants and staff will perform proper hand hygiene before and after eating;
● Ensure each camp participant will be required to have their own drink bottle that
is labeled, kept with them during the day, and not shared;
● Each camp participant will be required to have their own individual meal or snack with no common/shared food items.
Pick up and Drop off:
● Pick-up and drop-off of camp of camp participants will happen at the Princess St. door. Parents/guardians will not be allowed in the school unless it is determined that there is a bona fide need for the parent/guardian to enter.
● Pick-up and drop-off procedures will support physical distancing with one designated parent/guardian pick-up and drop-off for each camp participant, and limited numbers of people in entry areas.
Screening:
● All individuals, including camp participants, parents/guardians, staff, and visitors must complete a daily health screening checklist. Children must bring the checklist completed and signed by a parent each day. The KSOA will deny entry to any individual who has any of the symptoms outlined in the COVID-19 Reference Document for Symptoms on the Ministry of Health’s COVID-19 website or who has come in close contact with a person with symptoms of or confirmed COVID-19 in the past 14 days. Camp participants, in particular, will be monitored for atypical symptoms and signs of COVID-19.
● Alcohol-based hand sanitizer containing at least 60% alcohol content will be placed at all entrances to the School.
● The KSOA will contact the KFLA public health unit to report a camp participant suspected to have COVID-19. The local public health unit will provide specific advice on what control measures should be implemented to prevent the potential spread and how to protect and, if needed, isolate staff members and camp participants.
Record Keeping:
● The KSOA will keep daily records of anyone (e.g., camp participants, parent/guardian, staff and visitors) entering the program setting who stays for 15 minutes or longer. Records
(e.g., name, contact information, time of arrival/departure, screening completion etc.) will be kept up-to-date and available to facilitate contact tracing in the event of a confirmed COVID-19 case or outbreak.
Management of Camp Participants with Suspected COVID-19:
If a camp participant begins to experience symptoms of COVID-19 while attending day camp,
KSOA staff will ensure that:
● Symptomatic camp participants are immediately separated from others in a supervised area until they can go home. In addition, where possible, anyone who is providing care to the camp participant will maintain a distance of at least 2 metres.
● We will contact the KFLA public health unit to notify them of a potential case and seek advice regarding the information that should be shared with other parents/guardians of camp participants in the program.
● While contacting the public health unit, at a minimum the camp participant and staff member will be required to wear a face mask (if tolerated), and the staff member should also wear eye protection (goggles or face shield).
● Environmental cleaning/disinfection of the space and items used by the camp will be conducted once the camp participant has been picked up. Items that cannot cleaned and disinfected (e.g., paper, books, cardboard puzzles) will be removed from the area
● Other camp participants and staff who were present while a camp participant or staff member became ill will be identified as a close contact and grouped together until they can be picked up by parents/guardians to self-isolate at home. The local public health unit will provide any further direction on testing and isolation of these close contacts.
● Camp participants or staff who have been exposed to a confirmed case of COVID-19 will be excluded from the program setting for 14 days.
Testing for COVID-19
- Symptomatic staff and camp participants will be referred for testing.
- Those who test negative for COVID-19 will be excluded from the program until 24 hours after symptom resolution. If a symptomatic person receives a negative result, a repeat test within 24-48 hours can be considered if clinical suspicion is high.
- Those who test positive for COVID-19 must be excluded from the program for 14 days after the onset of symptoms and clearance has been received from the local public health unit.
● If there is a confirmed positive case of COVID-19 at the school the facility will remain closed for 48 hours to facilitate a deep cleaning of the building.
● Staff members and camp participants awaiting test results will be excluded from camp.
Occupational Health & Safety:
● All KSOA and camp staff will receive training in all policies and procedures in regard to
Ministry of Health requirements.
● If a KSOA staff member is diagnosed with COVID-19, they will remain off work for 14 days following symptom onset and must receive clearance from the KFLA public health unit to return.
● If a staff member is a close contact of an individual diagnosed with COVID-19, the staff member will be required to remain off work for 14 days from their last exposure and must consult with the local public health unit to determine when they can return to work.